What to do and What Not to Do When Planning a Charter Trip and Charter Bus Rental of a Mentor Bus and/or Faculty Bus.

There are various items to take into account when arranging to hire a charter bus using a specialist driver-whether it's a full-size motorcoach(such as

 Cng buses and Lng buses), a more compact coach bus, or perhaps a faculty bus. Through the way, faculty bus charters are largely rented out with the bus operators for strictly regional charter outings. In almost any price, since the Functions Manager at BelCa Excursions & Mentor Inc., I would like to outline a few important and essential items to think about and resolve before, during, and after renting a mentor or perhaps a faculty bus from any bus rental company. These points to note come from the extensive experience working as a bus company operator and having made, as well as witness a lot of clients make, a lot of mistakes and blunders resulting in charter delays, bus/bus-driver scheduling errors, and other such inconveniences like having no-shows on the day of the constitution journey. I realize along with our clients that any constitution vacation begins and ends with a functional and clean coach supplied by Coach Bus Manufacturers/ school bus supplied by

School Bus Manufacturer being driven by an enthused and punctual mentor bus or faculty bus driver. You can find, however, ways to ensure that all of the logistical fronts are covered for the clients to be satisfied with their chosen charter bus rental company and the bus operating company in turn to be happy with their clients. It all boils down to effective and efficient communication.

Firstly, the relationship between the client and the bus operator begins with the client requesting a charter trip quotation or even a charter vacation appraisal. There are lots of items that are taken into consideration before a bus rental company issues a quotation. For example, the season, month, day of the month, bus fleet availability, and the rates given from the 3 largest charter bus rental companies in the bus rental industry for a given date-just to name a few. At this stage, the client is strictly focused (like tunnel vision) on getting the best price for the best possible constitution bus rental services. And they rightly should be; however, not at the cost of neglecting their focus on very simple but profound details. Such crucial, albeit simple, details include making sure to submit the exact and correct dates for the constitution trip; provide the correct time of departure and arrival; and outline the itinerary details, like extra charter-trip destination stops. Once, these details are provided to the constitution bus rental company, the bus operator issues a constitution excursion quotation using a trip-rate. The client is now at the stage of either accepting the charter bus rental company as their vendor or not. Once the constitution bus company is chosen and the client confirms the booking of their respective constitution bus (be it mentor bus or school bus) a formal journey confirmation is issued from the constitution bus rental company to the client.

At this stage, it's crucial to double-check all of the aforementioned "simple" constitution vacation details. Several times, clients get quoted for a different date than what the trip confirmation states. That is there is a discrepancy between the excursion quotation and the excursion confirmation. Any bus rental company ultimately goes by their vacation confirmations when scheduling and finalizing their bus rentals and schedule. These trip confirmations are also signed with the client upon the finalization of their charter trip booking. In my personal experience, some clients end up not getting their constitution bus arriving on the right date. This seems to be a ridiculous mishap and it truly is. But it all stems from neglecting to focus on the contracted details stated on the vacation confirmation.

I plan to continue the series of articles focusing on such logistical details in order to help clients and operators to foresee and overcome such blunders and to ultimately provide a reliable and specialist charter bus rental service to our community. Please stay tuned for future publications on how to lease a charter bus and, equally important, how to make sure that all the charter journey logistics are put in place.